Introduction

The International Ship and Port Security Code (ISPS Code) and the PNG Merchant Shipping (Maritime Security)Regulation 2005 require that all PNG Ports Corporation Ltd ports that receive international ships are ‘Security Regulated’ ports, therefore access to and from these ports are restricted to authorized port users, clients, PNGPCL employees, visitors and contractors and controlled by security.

The following are Access Control Procedures PNG Ports Corporation Limited has implemented to minimize security and safety risks to our business clients, port users, employees, visitors, ships at port and cargoes that come or leave the ports.

ACCESS CONTROLS PERSONS & VEHICLES

1. Entry Gates

• 1.1 Persons authorized by laws of Papua New Guinea (Member of the Police, Customs or PNGDF) to enter facilities and/or ships that berth, shall not be prevented from entry by these measures. Identification from these persons will be sought by security.

• 1.2 Crew chaplains and welfare officers will be allowed access to the facility on production of valid identification.

• 1.3 Civil emergency agencies like fire and ambulance services are on call and shall be allowed immediate access when in need in times of heightened security levels and emergency situations.

• 1.4 Only persons authorized to open and close entry gates to allow entry of vehicles and pedestrians are PNGPCL Security or its agents acting with authority of PNG Ports Corporation Limited.

2. Port Employees and Clients

Port User employees, clients and PNGPCL employees must wait outside to allow for security screening. Only authorized persons and vehicles will be allowed entry.

• 2.1 Entry gate security must check to ensure:
  1. Persons and vehicles are authorized by screening ID cards or vehicle passes,
  2. Pictures and Reg. Numbers match the persons and vehicles,
  3. Dates are current, and
  4. If unsure or authenticity, ask for drivers license or company ID card.

• 2.2 Only when gate security is satisfied with identity of person he will open the gate to allow entry.

• 2.3 Persons without proper identification will be refused entry.

• 2.4 Expired ID cards must be confiscated and the holder directed to the Port Moresby Port Office for renewal process.

• 2.5 Persons who refuse to cooperate with security and behave in an abusive and violent manner will be regarded as trespassers and will be reported to police immediately and prosecuted.

• 2.6 If gate security is unsure he will report to PNPCL PFSO for assistance.

• 2.7 In addition the following security measures will apply at Security Levels 1, 2 & 3.
  1. Security Level 1. Checks on ID cards and vehicle stickers shall be applied to all persons and vehicles entering port.

  2. Security Level 2. Thorough ID card and vehicle sticker checks shall be applied on persons and vehicles entering port. Port employees and clients must produce photo identification or other form of identification authorized by the PFSO. Port employees and clients without proper identification or vehicles without or expired stickers will be refused entry.

  3. Security Level 3. Access gates shall be locked and access denied to all persons. Only port employees and clients providing essential services will be allowed entry at the authority of PFSO and port management. Photographic identification must be provided. Non essential port employees and clients will not be allowed entry.

3. Ships Crew

• 3.1 Ships crew back from shore leave must wait outside the entry gate and produce a valid seaman’s ID card. In the absence of a seaman’s ID card or a seaman’s book, a passport must be produced.

• 3.2 Gate security will then check the seaman’s authorized ID card or seaman’s book against a ships crew list at the gatehouse.

• 3.3 Only when gate security is satisfied with the identity of the seamen he will open the gate to allow entry.

• 3.4 Seaman without proper identification will be refused entry and referred to the SSO.

• 3.5 Seaman who refuses to cooperate with security and behave in an abusive and violent manner will be regarded as trespassers and reported to the police immediately and prosecuted.

• 3.6 If gate security is unsure he will report to PNGPCL PFSO for assistance.

• 3.7 In addition the following security measures will apply at Security Levels 1,2 & 3.
  1. Security Level 1. Checks on ID cards and seaman passes against crew list on crewmen entering port.
  2. Security Level 2. Thorough ID and seaman’s pass checks against crew list shall be applied on crew entering port. Seamen without proper identification will not be allowed and referred to the SSO.
  3. Security Level 3. Access shall be denied to all persons. Crew members will not be allowed entry unless prior notification has been received from their Ship Master or SSO and must produce photographic identification. Crew members will be escorted to the ship by an MSG.

4. Non Regulated Coastal Passenger

• 4.1 Shipping agents are expected to have all Coastal Passengers checked, cleared and transported to main entry gate and wait outside entry.

• 4.2 Gate security will ask for passenger manifest from agent.

• 4.3 Gate security will check passengers against manifest to ensure all passengers are accounted for and no extras are on board.

• 4.4 Gate security will search the vehicle to ensure no weapons , explosives, explosive making devices , prohibited material or substances are on board the vehicle.

• 4.5 Only when gate security is satisfied that all passenger are accounted for in manifest and vehicle is cleared he will open gate for entry.

• 4.6 Vehicle is to be directed to the passenger ship at berth for immediate boarding.

• 4.7 Vehicles with un-manifested passengers will be refused entry.

• 4.8 Vehicles with weapons, explosive devices, explosive making devices or prohibited material or substances will be refused entry and reported to the police immediately.

• 4.9 Agents, drivers and passengers who refuse to cooperate with gate security and behave in an abusive and violent manner will be regarded as trespassers and will be reported to the police immediately.

• 4.10 Baggage checks are the responsibility of the shipping agents/owners. Luggage and carry on baggage brought into the facility are to be checked by agents before boarding ship.

• 4.11 In addition the following security measures will apply at Security Levels 1, 2 &3.
  1. Security Level 1. Coastal Passengers shall be checked against passenger manifest to ensure only authorized passengers are allowed entry.
  2. Security Level 2. Coastal Passengers shall be checked against passenger manifest to ensure only authorized passengers are allowed entry. Passengers will not be allowed entry unless authorized by the PFSO.
  3. Security Level 3. Access gates shall be locked and access denied to all persons. Coastal Passengers will not be allowed entry.

5. Passengers from Regulated Passenger Ships

• 5.1 Shipping agents are expected to have all passengers checked, cleared and transported to main entry gate and wait outside entry.
  5.2 Gate security will ask for passenger manifest from agent.

• 5.3 Gate security will check passengers against manifest to ensure all passengers are accounted for and no extras are on board.

• 5.4 Gate security will search the vehicle to ensure no weapons, explosives, explosive making devices, prohibited material or substances are on board the vehicle.

• 5.5 Carry on baggage brought into port facility by passengers are subject to screening by port security.

• 5.6 Explosives or explosive making devices, prohibited material and substances will be denied entry and reported to PFSO and SSO. Other implements that may pose a security risk must be surrendered to security and taken into custody and reported to the SSO. Should the SSO decide to take implements on board they must be escorted to the ship by an MSG.

• 5.7 Only when gate security is satisfied that all passengers are accounted for in the manifest and vehicle is cleared he will open gate for entry.

• 5.8 Vehicle is to be directed to the passenger ship at berth for immediate boarding

• 5.9 Vehicles with un-manifested passengers will be refused entry and referred to the PFSO

• 5.10 Agents, drivers and passengers who refuse to cooperate with gate security and behave in an abusive and violent manner will be regarded as trespassers and will be reported to police.

• 5.11 Baggage checks are the responsibility of the Master of the ship when passengers board ship.

• 5.12 In addition the following security measures will apply at Security Levels 1, 2 &3.
  1. Security Level 1. Passengers shall be checked against passenger manifest to ensure only authorized passengers are allowed entry.
  2. Security Level 2. Passengers shall be checked against passenger manifest to ensure only authorized passengers are allowed entry. Passengers will not be allowed entry unless authorized by the Cruise Ships Master.
  3. Security Level 3. Access gates shall be locked and access denied to all persons. International Passengers will not be allowed entry until situation is cleared.

6. Visitors and Contractors

• 6.1 Visitors or contractors on business in port area must wait outside the entry gate and produce written approval from port management. Gate security must ensure that documents produced:
  1. Have the port manager’s signature on it,
  2. Has the correct date on it,
  3. Documents are not photocopies.
• 6.2 Only when gate security is satisfied that all documents produced are in order and not forgeries he wil open the gate and allow entry.

• 6.3 Visitors or contractors without written approval from port management will be refused entry and directed to the Port Management for proper authority.

• 6.4 Visitors or contractors that do not produce valid identification or documentation are to be refuse entry.

• 6.5 Visitors and/or contractors with forged documents are to be reported to police.

• 6.6 Visitors and/or contractors who refuse to cooperate with gate security and behave in abusive and violent manner will be regarded as trespassers and will be reported to police immediately and prosecuted.

• 6.7 Sightseers, wantoks, relatives and family members are strictly prohibited into any PNGPCL port facility. If in doubt gate security must seek assistance from PNGPCL PFSO.

• 6.8 In addition the following security measures will apply at Security Levels 1, 2 &3.
  1. Security Level 1. Checks on ID cards and vehicle stickers shall be applied to contractors. Visitors shall be registered as visitors and issued visitor cards or temporary passes.
  2. Security Level 2. Contractors will not be allowed entry unless authorized by the PFSO, Port Manager or Ships Masters. Visitors will not be allowed entry. Special Category or Persons including Chaplains, doctors and welfare officers will be allowed entry at the authority of ships masters and upon production of valid identification.
  3. Security Level 3. Access gates shall be locked and access denied to all persons. Only port employees and clients providing essential services will be allowed entry at the authority or PFSO and port management. Photographic identification must be produced. Non essential port employees and clients will not be allowed entry.

7. Cargo Deliveries

• 7.1 All vehicles with containerized and cargo for delivery for export or storage must stop outside the entry gate for security search and clearance.

• 7.2 All vehicles must have a valid and current PNGPCL vehicle sticker or be authorized by the PFSO.

• 7.3 Drivers and occupants (if any) of delivery vehicles must produce current and valid PNGPCL ID or authorization by PFSO to gate security.

• 7.4 Entry gate security will ensure that:
  1. Picture on ID cards match persons presenting ID cards,
  2. ID card or authorization is current,
  3. If unsure of authenticity, ask for drivers’ license or company ID card.

• 7.5 Drivers must also produce the following documents that accompany cargo for delivery:
  1. Export Delivery Docket,
  2. Bill of Lading,
  3. Dangerous Goods Pre-receiving Application Form, and
  4. Export cargo shall accompany customs clearance certificate.

• 7.6 Upon receipt of Dangerous Goods Pre-receiving Application Form gate security will consult PFSO and Port Manager and ensure Dangerous Goods are delivered direct to ships for loading and not stored within port unless authorized by port management.

• 7.7 Dangerous Goods delivered for storage must be refused and the Port Manager and PFSO notified of same unless authorized by port management.

• 7.8 Gate security will search the vehicle to ensure there are no weapons, explosives, explosive making devices, prohibited items or substances in the vehicle.

• 7.9 Gate security will also check to ensure that container seals are intact and not tampered with.

• 7.10 Only when gate security is satisfied with identity of persons and documents provided he will open the gate to allow entry.

• 7.11 Delivery drivers and occupants without proper identification will be refused entry.

• 7.12 Cargo without proper documentation will be refused entry and sent back for proper documentation.

• 7.13 Export cargo without customs clearance certificate and tampered container seals shall be reported to police and PNG Customs officials immediately.

• 7.14 Drivers or occupants of delivery vehicles with expired ID cards and vehicle stickers will be refused entry and directed to Port Office for renewal process.

• 7.15 Drivers or occupants of delivery vehicles who refuse to cooperate with gate security and behave in an abusive and violent manner will be regarded as trespassers and reported to police.

• 7.16 If gate security is unsure he must report to PNGPCL PFSO for assistance.

• 7.17 In addition the following security measures will apply at Security Levels 1, 2 &3.
  1. Security Level 1. A cursory inspection of cargo shall be carried out to ensure integrity of packaging and sealing.
  2. Security Level 2. Cargo deliveries will not be allowed unless authorized by Port Management. Thorough inspection of cargo shall be carried out to ensure integrity of packaging and sealing. Cargo with tampered packaging shall be refused entry. Dangerous Goods will not be allowed entry.
  3. Security Level 3. Access gates shall be locked and access denied to all persons. All cargo deliveries will not be allowed entry.

8. Ships Stores Deliveries

• 8.1 It is the responsibility of the Ships Security Officer to notify PNGPCL Security of the details of stores expected to be delivered and by whom. Only such deliveries will be allowed entry.

• 8.2 Vehicles delivering ship stores must stop outside the entry gate for security search and clearance.

• 8.3 Gate security will consult PFSO for details of arranged cargo by Ship Security Officer.

• 8.4 Drivers and occupants (if any) delivering ships stores must produce appropriate documentation to show the stores that have been ordered and are being delivered to the ship.

• 8.5 An inspection will be carried out by gate security for tampering of stores and ensure there is no weapons, explosives, explosive making devices, prohibited material and substances.

• 8.6 Tampered cargo will not be allowed entry into port unless authorized by Ship Security Officer or the Ship Master.

• 8.7 Cargo without proper documentation and authority from SSO or Ships Master will be refused entry.

• 8.8 Vehicles with weapons, explosives and/or explosive making devices not prescribed in delivery documents, prohibited items and substances will be refused entry and reported to police immediately.

• 8.9 Drivers and occupants of delivery vehicles who refuse to cooperate with gate security and behave in an abusive and violent manner will be regarded as trespassers and will be reported to police.

• 8.10 If gate security is unsure he will report to PFSO for assistance.

• 8.11 In addition the following security measures will apply at Security Levels 1, 2 &3.
  1. Security Level 1. Cursory inspection of ships stores shall be carried out to ensure packaging integrity. Ships stores allowed entry be as per delivery docket unless authorized by ships master.
  2. Security Level 2. Thorough inspection of ships stores to ensure integrity of packaging. Ships stores allowed entry shall be as per delivery docket unless authorized by ships masters. Ship Stores Delivery truck and occupants with cargo will be escorted by an MSG to the ship and back.
  3. Security Level 3. No ships store will ne accepted for delivery.

9. Exit Gates

The only person authorized by PNG Ports Corporation Limited are PNGPCL Security or its agents acting with authority of PNGPCL to open and close the exit gates to allow exit of vehicles and pedestrians.

The following will apply at the Exit Gate of the regulated areas in Port of Port Moresby

• 9.1 Port User employees, clients and PNGPCL employees must wait inside the exit gate for gate security to open the gate to allow exit.

• 9.2 In the event of emergency evacuations all exit gates must be open to all egress to evacuees.

10. Ships Crew

• 10.1 Ships crew on shore leave must produce their seaman book and check their names against the Ships Crew List with security before exiting the gate.

11. Import Cargo Delivery

• 11.1 All vehicles with packaged and containerized cargo for delivery must stop before the boom gate for security checks and clearance.

• 11.2 Security will collect the Delivery docket and hand to the storage clerk for verification of manifest and customs clearance.

• 11.3 Tampered cargo will not be allowed exit unless a satisfactory reason is established by cargo handler or PNG Customs in the case of international import cargo.

PNG Ports Corporation Ltd
P.O. Box 671
Port Moresby, NCD
Papua New Guinea
T: +675 308 4200
F: +675 321 1546

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